Regulation CCQ, r. 8.01 in force since August 14, 2025
Pignon is the dashboard for Quebec condo syndicates. It reads the invoices, reports and policies already in your Gmail and Google Drive, keeps your maintenance log and funds up to date, and prepares the syndicate's certificate, the accountant's package and the insurance file, in French or English, ready to hand to the notary, CPA, broker or professional who reviews them.
Free to start, no card. Sign in with Google or by email.
Volunteer directors shouldn't have to become clerks. Documents come in, Pignon reads them, you approve with one click.
Pick files from Google Drive, search Gmail attachments read-only, or drop PDFs and photos. Pignon only sees what you give it.
Each document is recognized (invoice, quote, report, policy, financial statements) and linked to the right component, fund and contractor, with GST, QST and RBQ licence.
One click per document. The log, funds, deadlines and register update, and every figure points to its supporting document.
Bill 16 (S.Q. 2019, c. 28) and the Regulation establishing various rules concerning divided co-ownership (CQLR, c. CCQ, r. 8.01), in force since August 14, 2025, complete the insurance and self-insurance rules of Bill 141 (S.Q. 2018, c. 23): together they set four groups of obligations. Existing syndicates have until August 15, 2028 to obtain their first maintenance log and first contingency fund study.
Inventory of common portions, required maintenance and major repairs over 25 years, prepared by an independent engineer, architect, chartered appraiser or professional technologist. Updated yearly by the board, revised every 5 or 10 years.
A signed study, renewed at least every 5 years, recommending the fund's opening balance and annual contribution. Co-owners' contributions are set on the basis of these recommendations.
Due within 15 days of a selling co-owner's request: funds, 3 years of contributions, financial statements, budget, insurance, losses, work done and planned, litigation.
A liquid fund set according to the deductibles, and insurance covering the building's reconstruction, with the amount appraised at least every 5 years by a chartered appraiser.
Documents addressed to co-owners must be written in French (art. 1070.1.1 C.C.Q.). Every Pignon report also switches to English, for an English-speaking buyer, broker or professional.
Free tool
Enter your building's profile: the checker works out your maintenance log revision cycle (5 or 10 years) and next deadlines, under section 5 of the regulation.
Log revision: every 10 years
Your building has at most 8 private portions (6), at most 3 storeys entirely above ground (3).
Obtain the maintenance log
By an independent professional.
by August 2028 at the latest
Annual log update
By the board of directors.
every year once obtained
Obtain the contingency fund study
By an independent professional or CPA.
by August 2028 at the latest
Syndicate's certificate
In force since August 14, 2025, no grace period.
15 days after each request
Reconstruction cost appraisal
By a chartered appraiser (art. 1073 C.C.Q.).
at least every 5 years
General information, not legal advice. Check the dates against your declaration of co-ownership.
Pignon doesn't replace the professional, the notary or the accountant: it hands them a complete, current file. Each report flags what's missing, switches between French and English, prints to PDF or is shared through a temporary read-only link.
The regulation's items, numbered like the official text, filled from your data, with the 15-day countdown. Signed by the authorized person.
Maintenance, repairs, inspections, documents added and postponed work with reasons, for board approval.
General ledger as CSV, statement of funds, debts and claims, budget vs. actual, supporting documents and questions for your CPA.
Reconstruction value, fire protection, system ages, 5-year losses and deductibles, ready for your brokers.
Notice of meeting, agenda and the list of documents to attach (art. 1087 C.C.Q.).
Inventory, history and documents the engineer or technologist reviews to prepare or revise your log and study.
A read-only link that expires after 7, 30 or 90 days gives the notary, broker or professional a copy of the report and, if you choose, the supporting documents. Co-owner names are left out. Revoke the link in one click.
From a component or a task, Pignon searches the Régie du bâtiment du Québec's active licences (open data) for those covering the work in your city, puts your directory and your board's verdicts first, and drafts the quote request. No contractor pays to be ranked.
Free to start, no card. You only pay to take your reports out of Pignon or to add people. One price per building, whatever its size, plus taxes.
Free
1 person
$0 forever
Essential
Up to 2 people
$10 per month
Team
Up to 10 people
$20 per month
Bill 16 (S.Q. 2019, c. 28) amended the Civil Code of Québec to strengthen the rules for divided co-ownership. It requires every syndicate to keep a maintenance log, to obtain a contingency fund study and to provide a certificate on the condition of the co-ownership when a unit is sold. Its regulation (CQLR, c. CCQ, r. 8.01) has been in force since August 14, 2025.
The regulation has been in force since August 14, 2025, and existing syndicates have a three-year transition period, until August 15, 2028, to obtain their first maintenance log and first contingency fund study. A log or study obtained in the two years before August 14, 2025 stays valid for five years if its author meets the regulation's conditions.
Only a member of the Ordre des ingénieurs, the Ordre des évaluateurs agréés, the Ordre des architectes or the Ordre des technologues professionnels du Québec can establish the log, if they work mainly in property management, construction, renovation, appraisal or inspection. They must be independent: not a director, manager, co-owner or occupant of the building, nor the spouse of one.
A professional must revise the log at least every 5 years. That becomes every 10 years if the building has at most 8 private portions (not counting parking and storage), at most 3 storeys entirely above ground, or no common portion located inside a building. The board must also update the log at least once a year.
The syndicate's certificate on the condition of the co-ownership is the document a seller must give the prospective buyer (art. 1068.1 C.C.Q.). The syndicate must provide it within 15 days of the co-owner's request. It must be dated and signed by an authorized person, with their name and title.
At minimum: the contingency fund balance and the study's recommendation, contributions required and paid over 3 years, available cash, the surplus or deficit on the last 3 financial statements, the current budget, the syndicate's insurance, the self-insurance fund and the highest deductible, and a summary of inspections, losses, major work, pending litigation and amendments to the declaration (r. 8.01, s. 10).
The self-insurance fund is a liquid fund every syndicate must set up (art. 1071.1 C.C.Q.). It pays the deductibles of the syndicate's insurance and damage that neither insurance nor the contingency fund covers. It is based on the deductibles plus a reasonable additional amount; in practice it is compared with the highest deductible, excluding earthquake and flood.
Yes. The syndicate's insurance must be enough to rebuild the building, and that amount must be appraised at least every 5 years by a member of a designated professional order, a chartered appraiser (art. 1073 C.C.Q.). Pignon keeps the appraisal on file and warns you before it expires.
Yes. The register, the documents kept for co-owners and any document the syndicate writes for a co-owner must be in French (art. 1070.1.1 C.C.Q.). Pignon produces every report in French and lets you switch it to English for owners or reviewers who prefer it.
No. Pignon prepares the files; it does not certify them. The log and the study are still signed by an independent professional, the financial statements are reviewed by an accountant and the certificate is signed by the syndicate. Pignon gathers the inventory, work history and supporting documents, and lets you export them or share them by secure link, which cuts billed hours.
Yes, that is who it was built for. A volunteer-run syndicate of 2 to 30 units gets a compliance picture in minutes, then spends a few minutes a month confirming the invoices and documents Pignon has read and filed.
Pignon only accesses the Google Drive files you pick yourself and the documents you upload. If you connect Gmail, it only searches for attachments when you ask, read-only, and keeps only the ones you choose. Nothing goes into the register, the log or the books without your confirmation.
Last updated : . General information, not legal advice.
Set up your syndicate in minutes: Pignon reads your declaration of co-ownership to prefill the rules, then guides you document by document.